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IBPS PO MAINS 2017 will be conducted in the last week of November 2017. This time IBPS has introduced Essay & Letter Writing (Descriptive Test) in the Mains Exam. IBPS is now this time following the mains pattern of SBI PO. Descriptive Test will comprise of Essay and Letter Writing.
Lets Get Started. Here we will be sharing insights about How to How to Write a Formal Letter in IBPS PO Mains Exam.
What is a Formal Letter?
Formal letter is one of the most challenging types of letter format. It is that letter which is written when you address someone you only know in a professional capacity. The quality of your content, including spelling and grammar needs to be strongly scrutinized.
In general, any formal letter is written for one of the following purposes:
- Make a complaint
- Request something
- Make an enquiry
In general, any formal letter is written to:
- The government departments.
- News Paper Editor.
- Bank Manager
- Your Boss.
How to Write a Formal Letter in IBPS PO Mains Exam
- Write your address and today’s date at the top of the page, on the right.
- Write out the full date in any Standard Format 26 September 2017 or September 26, 2017.
- Write the name and address of the recipient.
- Write the salutation and greet the recipient with “Dear” followed by their “name” or “designation” or “Sir” or “Madam”
- Write The Subject of the letter.
- Write the body of the letter.
- Remember to Keep the letter open with a clear statement of purpose.
- Use a complimentary close, that too on a Good Note.
Important Points to Remember while writing Formal Letter in IBPS PO Mains Exam
- Do not use contractions (write are not instead of aren’t), and
- Phrase the questions formally (Would you be interested in…? instead of Do you want to…?).
- Proofread the letter for spelling and grammar when finished.
- Don’t write any un-necessary thing in the Letter.
- Keep it short and direct.
What is an Informal Letter?
Informal letter is one of the easiest types of letter format. It is that letter which is written when you address someone in a personal fashion. You write them not only to your relatives or friends, but also to anyone with whom you have a non-professional relationship.
In general, any informal letter is written for one of the following purposes:
- Congratulating Someone.
- Saying Thank you.
- Accepting any Invitation.
In general, any informal letter is written to:
- Your Relative.
- Your Friend.
- Your Neighbour.
How to Write an Informal Letter in IBPS PO Mains Exam
- Write your address and today’s date at the top of the page (Left or right both are acceptable).
- Write out the full date in any Standard Format 26 September 2017 or September 26, 2017.
- Write the name and address of the recipient.
- Write the salutation and greet the recipient with “Dear” followed by their “name”.
- Write the body of the letter.
- Remember to Keep the letter open with a clear statement of purpose.
- Use a complimentary close like
- Best wishes,
- Best,
- Kindly,
- Kind regards,
- Best regards,
- Lots of love.
Important Points to Remember while writing Formal Letter in IBPS PO Mains Exam
- The contents of your letter should be written in a personal and friendly tone.
- Informal language does not mean that you can relax and write like what you would do while texting a friend.
- Always Remember that this is an English test and your grammar and spelling will have to be correct.
- You can use contractions (haven’t, aren’t etc.) but avoid using abbreviations like ‘luv’ or ‘bcuz’. Also, don’t use acronyms like ‘LOL’ or ‘OMG’.
- Phrase the questions informally (like Do you want to…?).
- Proofread the letter for spelling and grammar when finished.
Points to Remember when tackling Letter Writing:
- Decide: Are you more comfortable with Informal Letters or Formal Letters? Formal letters have a set structure and you can limit it to the subject at hand. Informal letters flow more easily and you have more flexibility in controlling the content of the letter. You will likely be given a choice between two or three subjects – one might even be an informal letter. So choose your subject well.
- Stick to Format: Follow the standard format in letter writing. Each letter simply must have the following parts in order.
- Your (Fake) Address
- Today’s Date
- Subject (There is no need for a subject in an informal letter)
- Salutations (e.g. ‘My Dearest Sister’, ‘Dear Sir’ or simply ‘Madam’ etc.)
- Introductory Paragraph, Body (dealing with the subject of the letter), Concluding Paragraph
- Sign off/ Complimentary Closing
- Your (Fake) Name (and Designation where necessary)
- Word Limit:Keep the subject in mind when writing the letter. You definitely have a time limit and will likely also have a word limit, so don’t wander off topic.
- Letter Body: The body must cover the entirety of the subject that has been given in the question. The introduction should introduce who you are and why you are writing this letter. The conclusion should be a polite but firm call to action.
- How to End: The sign off or complimentary closing must be appropriate. “Yours affectionately” may be appropriate for a personal letter but not for a formal one. “Yours sincerely” or “Yours truly” would be apter for formal letters.
- Salutation: If you know who you are writing to, make sure your salutations are gender appropriate. Else, you can just say “Sir”.
- Golden rule for Formal letters: Keep the formal letters as respectful as possible, even if you are complaining.
Tips for Descriptive Paper: Letter Writing
- THE FORM OF LETTERS
Letters are messages, and certain letter-forms have been established by experience and custom as the most useful forms learned and used by every letter-writer, for neglect of them is a sign of ignorance and carelessness.
There are several different kinds of letters (such as friendly letters, business letters, etc.) each of which has its own particular form; but there are certain matters of form which apply to all.
In all kinds of letters there are six points of form to be attended-
- The Heading consisting of (a) the writer’s address and (b) and date.
36 M.G. MARG
New Delhi 110 040
10 May 2017 - The courteous Greeting of Salutation.
To members of your family for example, it will be-
Dear Father, My dear Mother, Dear Uncle, Dear Hari etc.To friends, it will be-
Dear Shri Desai or Dear Desai or Dear Ramchandra etc.To business people, it will be-
Dear Sir, Dear Sirs, etc. - The Communication or Message – The body of the letter.
(a) Divide your letter (unless it is very short) into paragraphs, to mark changes of Subject-matter etc.(b) Use simple and direct language and short sentences. Do not try to be eloquent, and drag in long words, just because they are long words. Be clear about what you want to say, and say it as directly as possible.(c) Try to be complete. It is a sign of slovenly thinking when you have to add postscripts at the end of a letter. Think out what you want to say before you begin to write; and put down your points in some logical order.
(d) Write neatly. Remember that your correspondent has to read what you write, and do not give him unnecessary trouble with bad penmanship and slovenly writing.
(e) Mind your punctuation, and put in commas and semicolons and fullstops in their proper places. Incorrect punctuation may alter the whole meaning of a sentence.
- The Subscription, or courteous Leave-taking, or Conclusion.
Yours sincerely, Yours sincere friend, Yours faithfully, etc. - The Signature.
Yours sincerely
Abhinay Rakesh Deshpande - The Superscription on the envelope. To sum up:
- In writing a letter, first write your address and under it the date in the top left-hand corner of the first page.
- Then write the Salutation (e.g. Dear Shri Desai,) lower down at the left side of page, beginning with the capital and putting a common after it.
- Next begin your letter (with a capital letter) on the next lower line, to the right of the salutation.
- At the end of the letter write the Subscription, or words of leave-taking (e.g. Yours sincerely), at right side of the page, with your signature below it.
Some expected letter writing topics:
- Letter to Editor
- Informal Letter (to friend/family member discussing any issue in news or a social issue)
- Complaint Letter/ Grievance Redressal
- Letter to branch manager for transfer of account/policy or others
